OULTON PARISH COUNCIL MINUTES held at Oulton Chapel on Tuesday 4th April 2017

MINUTES OF THE MEETING OF OULTON PARISH COUNCIL held at Oulton Chapel on Tuesday 4th April 2017

1. Present: Mr. Paul Killingback, Mrs. S. Mather, Mr. A. Nash, Ms. A. Shaw, Mr. A. Windross, S. Harrison
Apologies: Mr. G. Peck, Mr. S. Riley BDC Councillor

In attendance: Mr. D. Harrison, Norfolk County Councillor

2. Minutes: The minutes of the meeting held on 28th February 2017 were approved and signed.

3. Declarations of Interest: There were no Declarations of Interest

4. Opportunities for Members of the Public to speak: Councillor David Harrison had no County Council matters to report as everything is in abeyance until the election takes place on the 4th May.
He had attended a meeting of Burgh and Tuttington Parish Council regarding traffic problems caused by the transportation of maize to the Scottow AD. Ms. Shaw and Ms. Harrison has also attended.

5. Matters Arising from the Minutes: (i) The Chairman and members of the Parish Council had held a meeting with Mr. Mayes of Norfolk County Council regarding the B.1354 (since the downgrading in 2005 now the C.593) near Oulton Lodge. It was agreed that “Road Narrows” signs would be installed and the word “Slow” would be painted on the road. The Parish Council have to pay half the cost amounting to approximately £200 and would have to make a bid.

Positions had been agreed for speed awareness monitors (SAM) and it would maybe be possible to borrow them from Aylsham or Cawston.

The question of village gateways would be taken up with Mr. Mayes.
(ii) Noise from nearby buildings: A resident in the Street had reported noise coming from the agricultural building, possibly Bernard Matthews. This had occurred on the 30/31st March at approximately 2300 hours.

(iii) New Clerk: The Chairman and Mr. Windross would be interviewing an applicant on the 11th April.
(iv) Broadband – Mr. Windross would keep up the pressure to try and improve services.

6. Financial Matters: One cheque was signed for £89.68 made out to the Norfolk Association of Local Councils for the Parish Council’s annual subscription.
The Clerk reported that there was a total of £3,307.64 in the Village Fund account; the Community Account stood at £110.22 and the Business Premium Account stood at £3,982.81.

7. Planning Matters: There were no planning applications to hand.

8. Grantscape: Ms. Shaw had been investigating the possible items for grants. At present it is not clear how much money was available, however if the sum available is divided between Oulton and Cawston, then £5,000 should be available. Priority will be given to three new noticeboards costing somewhere between £2,500 and £3,000. The second item to be put forward was an information board near the crossroads in Oulton Street opposite the war memorial with a site map of the airfield and an explanation about the wartime RAF site. The approximate cost would be £2,000. The third possibility was one or two picnic benches for the playground and replacement playground equipment.

9. Any Other Business: The Chairman had received an email from a resident regarding a perceived increased frequency of shots during the game season, night shooting and excessive shooting during consecutive Saturdays since the end of the fame season in February. The chairman told the meeting that we would contact the landowners asking for clarification particularly regarding the post season shooting.

10. Date of the next meeting: This will be held on Tuesday 16th May. The Parish Council meeting will be at 7.00 pm, followed by the AGM.

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Appointment of Lloyd Mills – Parish Clerk

From Paul Killingback.

Following an interview meeting this morning I have asked Lloyd Mills to become our new Parish Clerk. I am pleased to say that Lloyd has accepted and is keen to get the handover started as soon as possible. Thank you also to Andy Windross for assisting in the process.”
I wish to record here once more my thanks to Jacinth for her dedicated hard work over the last 22 years as clerk to OPC and look forward to working with Lloyd and the rest of the PC team to ensure that Oulton Parish remains an important and effective body as has been proven over the last 4 or 5 years.
I have asked Lloyd to contact Jacinth directly to arrange handover work and we will be working to ensure that Lloyd’s first meeting – the AGM and Village Meeting on 16th May – is efficiently managed and produced.
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Meeting of Oulton Parish Council – Congregational Chapel on Tuesday 4th April at 8.00 pm

OULTON PARISH COUNCIL

Clerk: Mrs. J.H. Rogers,
Elmerdale Farmhouse, Oulton, Norfolk NR11 7DF. Telephone: 01263 584177
Email: oultonpc@gmail.com

A Meeting of Oulton Parish Council will be held at
the Congregational Chapel on Tuesday 4th April at 8.00 pm

AGENDA

  1. Apologies
  2. Minutes of the meeting held on 28th February
  3. Opportunity for members of the public to speak
  4. Declaration of Interests
  5. Matters Arising
  6. Financial Matters
  7. Grantscape Fund
  8. Any planning matters to hand
  1. 9  Any Other Business
  2. 10  Date of the next Meeting

J.H. Rogers,
Clerk to the Parish Council

All are welcome to attend the meeting

27th March 2017

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OULTON PARISH COUNCIL Minutes from Tuesday 28th February 2017

  1. Present: Mr. Paul Killingback, Mrs. S. Mather, Mr. A. Nash, Ms. A. Shaw, Mr. A. Windross
 Apologies: Mr. G. Peck, Ms. S. Harrison

In attendance: Mr. D. Harrison, Norfolk County Councillor

  1. Minutes: The minutes of the meeting held on 24th January 2017 were approved and signed.
  1. Declarations of Interest: There were no Declarations of Interest
  1. Opportunities for Members of the Public to speak: Councillor David Harrison reported on County Council matters and said that the Council Tax increase would be 5% with 60% of that going to social services.
He had attended a meeting of Burgh Parish Council who were fighting the problems of tractors and trailers using the village to transport maize to the Scottow AD. He was reminded by members of the PC that this Council had worked hard to get the planning permission for an AD in Oulton rejected as the relentless traffic during harvest had been identified as one of a number of key issues. He was asked to express Oulton Parish Council’s sympathies and support for parishes who are now suffering from increased traffic due to the Scottow AD, probably as a result of the change of route from through Buxton/Lammas.
  1. Matters Arising from the Minutes: The Clerk would resend the letter to NCC relating to problems on the B.1354. Ms. Shaw would let the Clerk have details of whom to send the letter. NCC would also be asked to make some new grips on Oulton Street to improve drainage following a request from a resident of The Street.

Noticeboard: this had been damaged beyond repair by the recent storm Doris and a new one was needed urgently. In view of the significant cost this may be something to consider for a Grantscape grant.

Noise from Bernard Matthews: as suspected, the recent noise at night was coming from BM. Ms. Shaw had sent a message to Mr. Joll who, although no longer at BM will contact them to remind them of the planning conditions relating to deliveries at night. In due course, he will give the Parish Council contact names at BM.

New Clerk: two people had so far expressed an interest. The closing date for applications is the 31st March.

  1. Financial Matters: Four cheques were signed. To Indigo Waste for removing bottles from the bottle bank £12.00; to Mrs. J.H. Rogers for her half year’s salary of £320 plus £35.77 expenses; to Mr. A. Nash as reimbursement for paying Wickey GmbH. for a child’s swing in the playgound; to Norfolk Historic Buildings Trust for £80.00 being rent for the 8 meetings held during the year.

    Transparency Fund – it was proposed that a Grant application should be made to cover the cost of a laptop, software and a printer and scanner, as, in the interests of Data Protection, a dedicated laptop is now required for a Parish Clerk. This was being handled by Suffolk ALC. Members of the Parish Council agreed unanimously to this proposal.

  1. Planning Matters: There were no planning applications to hand.
  2. Grantscape: Parishioners had been invited to make suggestions. Ms Shaw had produced a summary of information received to date. She reminded members that it must be borne in mind that any project must be completed within six months of the grant being awarded.

Zoe Dunford had suggested that a path should be made along the Street to the playground. Although this was a commendable idea, it was felt that it would not be completed within six months bearing in mind negotiations would have to be made with both the National Trust and the tenant.

Chris Lambert had asked that the ‘gates’ with the speed limit be considered – similar to those in Edgefield. Unfortunately it was felt that this proposal was not within the grant parameters as it was something that a statutory body (i.e. NCC) would be responsible for and the PC would have to cover 50% of the cost (in the region of £3000) without grant aid.

Fiona Glenser had asked about the possibility of improving broadband. Again the PC felt this was not likely to meet the grant conditions. However, Mr Windross will investigate broadband improvements using the church tower once more – previous efforts by Stephen Jefford having been frustrated by the potential supplier.

Stephen Jefford had asked for the following to be looked into – further conservation to the Royal Coat of Arms, conservation of the Mothers’ Union banner and stabilising the fish mural in the church. It was doubtfull whether Grantscape would consider these ideas as they could be considered to be of a religious nature and appear to be excluded from grant aid.

Other suggested projects  that could be more successful were new noticeboards, (replacement one for The Street, and possibly two smaller ones elsewhere in the Parish) a portable generator for the marquee (thus providing greater flexibility when siting the marquee for events), a self composting lavatory for the church (bearing in mind this would help to make it a community space) and a fireproof storage cabinet for Parish Council records. (with the change of Clerk there is a large amount of historic records that need to be kept securely). Ms. Shaw agreed to draft application forms for those projects which were felt to have a reasonable chance of success.

It was also agreed to find out if Cawston PC are likely to persue any grant aided projects. It was noted that Mr Peck will contact them upon his return to the UK to find out.

  1. Moles: The Parish Council had received a letter from Norse pointing out the number of moleshills in the playground which could damage their cutting equipment and may be a hazard to people. The situation would be monitored and it was agreed that if necessary a pest controller will be hired.
  2. Any Other Business: It was noted that Dong Energy would be holding meetings at various places to discuss the wind farm and potential routing of the underground cables. The most relevant meeting to this Parish will be held on the 8th March at Corpusty Village Hall from 3.00 to 8.00.

The Clerk pointed out that documents would need to be stored safely and that it was unlikely that the new Clerk would have a suitable space. She suggested that the Chapel might be a suitable space as there was a lockable book cupboard. It was suggested that a fireproof container should be aquired (see 8 above).

It was noted that Box Day this year will be held on the 24th June.

  1. Date of the next meeting: This will be held on Tuesday 4th April 2017
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Oulton Parish Council Meeting Agenda – Tuesday 28th February at 8.00 pm

OULTON PARISH COUNCIL

Clerk: Mrs. J.H. Rogers,
Elmerdale Farmhouse, Oulton, Norfolk NR11 7DF. Telephone: 01263 584177
Email: oultonpc@gmail.com

A Meeting of Oulton Parish Council will be held at
the Congregational Chapel on Tuesday 28th February at 8.00 pm

AGENDA

  1. Apologies
  2. Minutes of the meeting held on 24th January
  3. Opportunity for members of the public to speak
  4. Declaration of Interests
  5. Matters Arising including Noise from BM site; update on new Clerk
  6. Financial Matters
  7. Grantscape Fund
  8. Any planning matters to hand
  9. Moles on playground
  10. Any Other Business
  11. Date of the next Meeting

J.H. Rogers,
Clerk to the Parish Council

All are welcome to attend the meeting

20th February 2017

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Applications are invited for the post of Parish Clerk

Oulton Parish Council job vacancy.

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Oulton Parish Council Meeting Minutes Tuesday 24th January 2017

MINUTES OF THE MEETING OF OULTON PARISH COUNCIL held at Oulton Chapel on Tuesday 24th January 2017

1. Present: Mr. Paul Killingback, Mr. G. Peck, Ms. S. Harrison, Mrs. S. Mather, Mr. A. Nash, Ms. A. Shaw, Mr. A. Windross

In attendance: Mr. D. Harrison, Norfolk County Councillor

2. Minutes: The minutes of the meeting held on 13th December 2016 were approved and signed as were the minutes of the site meeting held on 14th January 2017.

3. Declarations of Interest: There were no Declarations of Interest

4. Opportunities for Members of the Public to speak: Councillor David Harrison reported on County Council matters and said that work had started on the roundabout in Aylsham near Stonecraft.

5. Matters Arising from the Minutes: The information from the National Trust regarding car parking was discusssed. The Clerk was asked to write to the Trust to see if there was a possibility of their being any leeway in making local decisions regarding charging.

Oulton Lodge – after the site meeting on the B1354, it was agreed that the Parish Council would write to Norfolk County Council, pointing out there was no consistency in the road markings along the length of the road from Oulton Street to Elmerdale Bridge. A record of accidents would be kept and Mrs. Williams was asked to keep a note with dates and pass it on to the Clerk.

6. Financial Matters: The Parish Council had received a donation from Oulton Parochial Church Council to go towards playground equipment. The Clerk would acknowledge to Stephen Jefford. A new swing was being provided and all councillors agreed to this. Payment would be made at the next meeting.

No cheques were signed.

7. Planning Matters: There were two application for Oulton Hall, 20162197 and 20162198 for the formation of a raised terrace and for reconstruction of the interior and changes to fenestration. Both applications were approved unanimously.

8. The Clerk: A subcommittee will meet, consisting of the Chairman and Andy Naish and Andy Windross to discuss the details and a job description and draft an advertisement.

9. Noticeboard: A replacement noticeboard was needed as it was felt the present one is beyond repair. Steve Price would be approached and Sam Booker had also said he could help. Possibly a second noticeboard could be put at the other end of the village.

10. Grantscape: The leaflet about Grantscape will be put on the Parish Council’s web page with the request that anyone wishing to make an application will inform the Parish Council first to avoid duplication. Grantscape will be asked how they allocate funds and whether there might be a little more flexibility in the closing date. Ideally the Parish Council should find out what Cawston are likely to ask for. Suggestions at the moment include more playground equipment, the new noticeboards and a generator for the marquee.

11. Any Other Business: There have been complaints about noise from agricultural equipment round about 3.00am in the morning. The Clerk will ask Christopher Harrold if it comes from Street Farm. There is a possibility it may be from the Bernard Matthews site.

10. Date of the next meeting: This will be held on Tuesday 28th February 2017

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Grantscape – Projects in our community

Oulton Parish Council would like to bring to your attention the attached flyer from Grantscape.

This provides information on applying for grants for eligible projects in our community following the completion of the first phase of the solar Farm in Oulton. You will note that there is a tight timeframe to make an application, and the Parish Council would encourage any interested parties to check the Grantscape website for the eligibility criteria before making an application. It would be very helpful if any applicants who do apply could also copy details to the Parish Council so that we are aware of projects that are important to our parishioners. The Parish Council will also be identifying potential projects for grant applications over the coming weeks and have been invited to be part of the review process with Grantscape and Cawston Parish Council, once all applications are in.

Solarcentury Flyer Oulton Jan 2017

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Agenda: Meeting of Oulton Parish Council Congregational Chapel on Tuesday 24th January at 8.00 pm

Clerk: Mrs. J.H. Rogers,
Elmerdale Farmhouse, Oulton, Norfolk NR11 7DF. Telephone: 01263 584177
Email: oultonpc@gmail.com

A Meeting of Oulton Parish Council will be held at the Congregational Chapel on Tuesday 24th January at 8.00 pm

AGENDA

  1. Apologies
  2. Opportunity for members of the public to speak
  3. Declaration of Interests
  4. Matters Arising
  5. Financial Matters
  6. Preliminary discussion about Solar Century grant
  7. Road safety measures outside Oulton Lodge
  8. Planning Application 20162197 for Formation of Raised Terrace to North-west (rear) elevation of Oulton Hall;Planning Application 2016198 Reconstruction and remodelling of interior rooms, details of fenestration, etc.
  9. Arrangements for appointment of a new Clerk to the Parish Council
  10. Repair/Replacement of PC notice board in Oulton Street
  11. Any Other Business
  12. Date of the next Meeting

J.H. Rogers,
Clerk to the Parish Council 16th January 2017

All are welcome to attend the meeting

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Oulton Parish Council Meeting Minutes Tuesday 13th December 2016

MINUTES OF THE MEETING OF OULTON PARISH COUNCIL held at Oulton Chapel on Tuesday 13th December 2016

1. Present: Mr. Paul Killingback, Mrs. S. Mather, Mr. A. Nash, Ms. A. Shaw, Mr. A. Windross

Apologies: Mr. G. Peck, Ms. S. Harrison, Mr. S. Riley
In attendance: Mr. D. Harrison, Norfolk County Councillor, PCSO William Kerr

2. Minutes: The minutes of the meeting held on 8th November were approved and signed.

3. Declarations of Interest: There were no Declarations of Interest

4. Opportunities for Members of the Public to speak: PCSO William kerr introduced himself as the sucessor to Brian Levy. He explained that parishes could now produce their own crime reports by going to www.police.uk/find myneighbourhood. Ms. Shaw asked about obtaining traffic accident records and he will look into this. He also said that he would be able to carry out crime prevention surveys on properties, if asked.

Councillor Harrison reported on County Council matters including the budget, social care and the possible increase in council tax for social care.

5. Matters Arising from the Minutes: Sadly the application for a grant to help fund Box Day had been turned down.

No further information had been received from the National Trust about car parking. The Clerk would remind the office that the car parking figures had been promised when Andrew Dawson had attended the previous meeting. Following on from the question of car parking, concern was expressed by councillors about traffic management at Blickling for various events.

Comments by Mrs. Williams at the previous meeting about the dangerous section of road outside Oulton Lodge would be dealt with at the next meeting by which time members of the Parish Council would have met the Williams on site.

6. Financial Matters – Budget and Precept: Two cheques were signed. To Paul Killingback who had paid for the wreath for Remembrance Sunday for £25.00; to Mazars the auditors as they had returned the audit form for minor changes for £30.00. The Clerk presented a budget and it was agreed that the precept should remain at £2,300. Mazars had commented that they thought the Parish Council was holding too much money in reserve, however it was pointed out that there would probably be increased costs next financial year to cover training costs for a new Clerk and money should also be set aside for possible road safety measures.

Norse are to increase their grounds maintenance costs by 5% to cover additional costs. The Chairman signed the new contract.

7. Planning Matters: There were no planning matters to hand.
8. The Clerk will be retiring from the Parish Council with effect from the 31st March 2017.

9. Any Other Business: The Highway Rangers had asked for comments about future work and the Clerk would ask them to look at all the passing places on the Street, in particular there was a very bad gap nearly opposite the Turkey Sheds at the end of the old runway. There were also potholes at the top of Itteringham Road near the Sovereigns and the 30 mph sign near the duck pond has been damaged.

The Chairman had received a thank you letter from 18B Squadron RAF.

10. Date of the next meeting: This will be held on Tuesday 24th January 2017

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